Besides organizing and covering the actual costs of medical examinations, the enterprise’s responsibilities must also extend to administrative record management. Specifically, pursuant to Article 27 of the Law on Occupational Safety and Health 2015, this process requires the enterprise to strictly comply with the following requirements:
“1. Employers must base on the health standards prescribed for each type of occupation or job and the health check-up results to arrange suitable work for employees.
2. Employers are responsible for establishing and managing the health records of employees and the health records of those with occupational diseases; notifying employees of the results of health check-ups and occupational disease screening; and annually reporting on the management of employee health under their responsibility to the competent state health management agency.”
Recommendation:
From the perspective of legal compliance and risk management, the lack of medical documents in personnel files is a serious defect in the operational system. This weakness is easily pinpointed by state management agencies and subjected to strict penalties during specialized inspections.
From a legal advisory standpoint, we strongly recommend that enterprises view the maintenance of a comprehensive and continuous health record system not merely as a compliance obligation, but as a core defense tool. In scenarios where legal disputes arise regarding compensation claims for occupational accidents or diseases, this data system will serve as a decisive source of evidence to maximize the protection of the Company’s legitimate interests.
