Setting up Representative Office in Ha Noi

Nội dung bài viết


I want to set up Representative Office in Ha Noi. Please send me a price quotation for the service.


We refer with thanks to your conversation from which we were requested to advise you on possibility of setting up a representative office in Ha Noi, Vietnam. We therefore are grateful to present you our Legal Services Proposal for your review and consideration:


Following works are proposed based on the request of Client. However, depending on the specific position/situation of Client, several work items may not be necessary. Meanwhile, other works may be required. However, any additional works shall not fall under the scope of this Legal Service Proposal, but could be provided upon request.



Preparation of the application documents:

·                           Notifying application documents required in accordance with Vietnamese law;

·                           Drafting application documents required for submission purpose in English language;

·                           Liaising with you to discuss the draft application documents;

·                           Amending the application documents based on your comments;

·                           Obtaining preliminary comments from the licensing authority on the draft application documents;

·                           Finalizing the application documents following comments from the licensing authority; and

·                        Translating the final version of the application documents into Vietnamese for execution.




Licensing procedures:

·                           Submitting the application dossier to the licensing authority on your behalf;

·                           Monitoring and following up with the relevant authorities on the approval process;

·                           Keeping you updated on the developments and additional requirements, if any;

Post-licensing procedures:

·                           Publishing the establishment of representative office;

·                           Obtaining seal and seal sample registration of representative office;

·                           Submitting report for commencing operation of representative office.

Roadmap for carrying out above scope of work can be described in details as follows:

A. Preparing the application dossier: We shall collect necessary information and documents from Upon receipt of necessary information and documents from you, we shall translate documents from English into Vietnamese and prepare the application dossier under the standard forms. The initial drafted application dossier shall be sent to you for your comments. Then, after updating the application dossier based on your comments, we shall obtain the preliminary comments from the competent authority and send the finalized application dossiers for you to sign and seal. We anticipate that this phase shall be completed within from 03 working days. The prepared documents shall then be sent to you for review, signing and seal.

B. Submission of application dossier: Within 02 working days from receipt of duly signed and sealed application dossier, we shall submit the Notice of plan on closing O to the Department of Industry and Trade;

C. Licensing Process: Within 15 working days from submission of application dossier to Licensing Agency, we shall obtain License for establishment of R.O for

D. Post licensing: Within 13 working days we shall complete the post licensing procedures such as publishing the establishment of O, obtaining Seal Sample, Certificate of Seal Sample Registration, and Report for commencing operation of R.O.

Note: Tax issues arising in the process of establishment of R.O, for example: tax identification number of R.O and/or personal income tax registration; preparation and declaration of initial tax dossier at the competent authority, etc shall not covered within S&B Law’s Scope of Works. S&B Law can support the Client on these matters upon the Client’s request, however an additional service fee is required.


The Deliverables will include documents prepared in English and Vietnamese version. Vietnamese version shall be provided if the document is required for submission to licensing bodies. Client will review, approve and where necessary sign these documents.


The Price for performing the SB LAW services as mentioned in Item I above will be as follows:

-For obtaining License for Establishment of R.O: 1,000 USD (One thousand US Dollars only);

- For placing announcement of establishment of R.O, obtaining Seal and Seal Sample of R.O: 150 USD (One hundred and fifty US Dollars only);


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