Our company plans to relocate its head office to a new address. What legal procedures are required?
Answer:
When a foreign-invested enterprise changes its head office address, both the Enterprise Registration Certificate (ERC) and the Investment Registration Certificate (IRC) must be amended, especially if the relocation involves moving to another province or city. The procedures are as follows:
1.1. In case of relocation within the same province/city:
Only the ERC needs to be amended with the Business Registration Office.
Required documents include:
- Notification of change of head office address;
- Minutes and resolution of the owner or the Members’ Council;
- Lease agreement or documentation proving the right to use the new location.
1.2. In case of relocation to a different province/city:
Both the IRC and the ERC must be amended:
- Amend the location of the investment project in the IRC;
- Subsequently update the head office address in the ERC;
- Before the move, complete procedures to terminate operations at the current location (if there is a branch or representative office involved).
Note:
The company must also update the new head office address with the tax authority and the bank, and publicly post the new address at the company’s headquarters.
